Notion Admin Skill

Procedural guidance for Notion administration in AskElephant's Product teamspace (V2 structure).

When to Use

• Running /notion-admin [mode]

• Running /full-sync when Notion write operations are required

• Auditing Notion project hygiene or launch readiness data

Notion V2 Architecture

The Product teamspace follows a 4-layer system. Full DB IDs and structure: pm-workspace-docs/runbooks/notion-v2-implementation-guide.md

Sidebar Structure

• Product Home (dashboard with linked views)

• Teams Roster [DB, L1] → WHO is building?

• Strategy & Context (Company Context, Competitor Research)

• Roadmap [DB] → Initiatives [DB] → Projects [DB, L2] → Milestones → Tasks [L3]

• Weekly Updates [DB, L4] → What to PAY ATTENTION to?

• Documentation (PRDs, Design Specs, Tech Specs, Research, Videos)

• Feedback (Companies, Contacts, Triage, Feature Requests)

• Meetings (Recurring, One-Off, Notes, Decision Log)

• Product Usage & Metrics (PostHog, Insights, Events, Experiments)

• Process & Templates (Process, Release Gates, Org Chart, Retros)

• External Tool Links (Linear, Slack, PostHog, GitHub)

MCP Server

• composio-config (Notion toolkit via Composio)

Core Operations

• audit : orphaned rows, stale projects, missing relations

• projects : normalize project metadata in Projects DB

• roadmap : maintain Roadmap → Initiatives → Projects hierarchy

• weekly-update : create Weekly Updates entries (Layer 4)

• feedback : triage feedback pipeline (Companies → Contacts → Triage → Feature Requests)

• decisions : maintain Decision Log from meeting notes

• launches : track milestones and launch readiness

• prd [name] : create or update PRD-linked records in Documentation section

• eow [date] : create weekly sync artifacts

Safety Rules

• Never hard-delete. Archive or mark inactive instead.

• Confirm before any bulk write pattern.

• Fetch schema before mutating unknown properties.

• Log every operation to a dated status file.

Output and Logging

• Audit and operation logs: pm-workspace-docs/status/notion/admin/

• EOW artifacts: pm-workspace-docs/status/eow-*.md

• Notable changes as signals: pm-workspace-docs/signals/notion/