Meeting Intelligence System

Transform meeting transcripts into actionable insights, decisions, and follow-ups.

When to Use This Skill

Activate when the user:

• Provides a meeting transcript or recording

• Asks to "analyze this meeting"

• Needs action items extracted from notes

• Wants to generate meeting minutes

• Asks for decisions made in a meeting

• Needs a follow-up email created

• Mentions meeting notes or transcripts

Instructions

Extract Meeting Metadata

• Identify meeting title/topic

• Note participants (if mentioned)

• Determine meeting date/time (if available)

• Identify meeting type (standup, planning, retrospective, etc.)

Identify Decisions Made

• Extract all explicit decisions

• Note who made each decision (if clear)

• Include rationale for decisions (if stated)

• Flag tentative decisions vs. final decisions

• Note decisions that need follow-up approval

Extract Action Items

• List all tasks assigned or volunteered

• Identify owner for each action item

• Note deadlines or timeframes mentioned

• Flag action items without clear owners

• Prioritize action items (if priority discussed)

• Note dependencies between action items

Identify Blockers and Risks

• Extract mentioned blockers

• Note risks or concerns raised

• Identify unresolved issues

• Flag items needing escalation

• Note resource constraints mentioned

Analyze Discussion Sentiment

• Gauge overall meeting tone (productive, tense, confused, aligned)

• Identify areas of agreement and disagreement

• Note team morale indicators

• Flag conflict or tension points

Extract Key Topics Discussed

• Summarize main discussion points

• Note questions raised

• Identify topics needing follow-up

• Highlight important context or background

Generate Follow-Up Communications

• Create meeting minutes/summary

• Draft action item tracking email

• Suggest calendar invites for follow-ups

• Recommend next steps

Output Format

Meeting Summary: [Title]

Date: [Date] | Participants: [Names]

📋 Executive Summary

[2-3 sentence overview of meeting purpose and outcome]

✅ Decisions Made

1. [Decision]
   • Owner: [Name]
   • Rationale: [Why]
   • Status: Final / Needs approval

🎯 Action Items

🚧 Blockers & Risks

1. [Blocker] - [Impact] - Needs: [Action]
2. [Risk] - [Mitigation plan]

💬 Key Discussion Points

❓ Open Questions

1. [Question] - Owner: [Who will answer]

📊 Sentiment Analysis

• Overall Tone: [productive/tense/etc.]
• Team Alignment: [high/medium/low]
• Concerns Raised: [Summary]

📧 Follow-Up Email Draft

Subject: Action Items from [Meeting Title] - [Date]

Hi team,

Thanks for joining today's [meeting type]. Here are our key outcomes:

Decisions:

• [Decision 1]

Your Action Items: [Name]: [Task] by [Date]

Blockers:

• [Blocker] - please [action]

Next meeting: [Date/Time]

Best, [Your name]

Examples

User: "Analyze this standup transcript" Response: Extract blockers mentioned → List action items per person → Flag impediments → Note team velocity concerns → Generate summary with focus on blockers

User: "Create action items from this product planning meeting" Response: Identify all decisions (feature prioritization) → Extract action items (design mockups, tech spec) → Assign owners → Set deadlines → Create tracking table → Draft follow-up email

Best Practices

• Be specific with action items (not vague "look into X")

• Always try to identify owners (flag if unclear)

• Differentiate between decisions and proposals

• Preserve important context for decisions

• Flag action items without deadlines

• Note commitments made by each participant

• Include relevant quotes for controversial decisions

• Use clear, scannable formatting

• Prioritize action items by urgency

• Flag dependencies between tasks

• Generate professional, actionable follow-up emails