CPC/MPQC Training & Competence Tracking (UK)

PURPOSE

Maintain audit-ready training and competence evidence: a matrix, reminders plan, and a compliance report view.

WHEN TO USE

• “Training and competence tracking: CPC/MPQC planning, reminders, certification evidence, compliance reporting.”
• “Write a toolbox talk on driver hours and breaks for next week.” (when tied to competence evidence)
• “Create a compliance training report for this month/quarter.”

DO NOT USE WHEN…

• Generic learning content not tied to compliance evidence.
• Requests for PowerPoints/company values decks.

INPUTS

• REQUIRED:
  • Driver list (name/ID), roles, depots
  • Required training types (CPC modules, MPQC, internal toolbox talks)
• OPTIONAL:
  • Expiry dates, certificates, providers, past completion records
  • Internal policy on frequency/mandatory modules (paste text)
• EXAMPLES:
  • “Need a monthly report and reminders for expiring MPQC.”

OUTPUTS

• training-matrix.md (Excel-ready)
• reminders-plan.md
• compliance-training-report.md
• Success criteria:
  • Evidence-ready fields (who/what/when/proof)
  • Clear upcoming expiries and owners

WORKFLOW

1. Confirm required training set and the reporting period.
   • IF missing → STOP AND ASK THE USER.
2. Create/refresh training matrix using assets/training-matrix-template.md.
3. Build reminders schedule using assets/reminder-plan-template.md.
4. Draft compliance report using assets/compliance-report-template.md.
5. Evidence standard:
   • Reference references/competence-evidence-standard.md and map to your internal storage locations.
6. If asked to update existing trackers → ASK FIRST.

OUTPUT FORMAT

# training-matrix.md
| Driver | Role | CPC due | CPC last completed | MPQC expiry | Last toolbox talk | Evidence link/location | Status (RAG) | Notes |
|--------|------|---------|-------------------|-------------|-------------------|------------------------|--------------|------|

SAFETY & EDGE CASES

• Don’t invent certificate numbers or dates; mark unknowns clearly.
• If training requirements vary by customer/site, create a “customer/site delta” section and ask for specifics.

EXAMPLES

• Input: “Plan reminders for MPQC expiries”
  • Output: matrix + reminders plan + monthly report draft