Wrike Automation via Rube MCP

Automate Wrike project management operations through Composio's Wrike toolkit via Rube MCP.

Toolkit docs: composio.dev/toolkits/wrike

Prerequisites

• Rube MCP must be connected (RUBE_SEARCH_TOOLS available)

• Active Wrike connection via RUBE_MANAGE_CONNECTIONS with toolkit wrike

• Always call RUBE_SEARCH_TOOLS first to get current tool schemas

Setup

Get Rube MCP: Add https://rube.app/mcp as an MCP server in your client configuration. No API keys needed — just add the endpoint and it works.

• Verify Rube MCP is available by confirming RUBE_SEARCH_TOOLS responds

• Call RUBE_MANAGE_CONNECTIONS with toolkit wrike

• If connection is not ACTIVE, follow the returned auth link to complete Wrike OAuth

• Confirm connection status shows ACTIVE before running any workflows

Core Workflows

1. Create and Manage Tasks

When to use: User wants to create, assign, or update tasks in Wrike

Tool sequence:

• WRIKE_GET_FOLDERS

• Find the target folder/project [Prerequisite]

• WRIKE_GET_ALL_CUSTOM_FIELDS

• Get custom field IDs if needed [Optional]

• WRIKE_CREATE_TASK

• Create a new task [Required]

• WRIKE_MODIFY_TASK

• Update task properties [Optional]

Key parameters:

• folderId : Parent folder ID where the task will be created

• title : Task title

• description : Task description (supports HTML)

• responsibles : Array of user IDs to assign

• status : 'Active', 'Completed', 'Deferred', 'Cancelled'

• importance : 'High', 'Normal', 'Low'

• customFields : Array of {id, value} objects

• dates : Object with type, start, due, duration

Pitfalls:

• folderId is required; tasks must belong to a folder

• responsibles requires Wrike user IDs, not emails or names

• Custom field IDs must be obtained from GET_ALL_CUSTOM_FIELDS

• priorityBefore and priorityAfter are mutually exclusive

• Status field may not be available on Team plan

• dates.start and dates.due use 'YYYY-MM-DD' format

2. Manage Folders and Projects

When to use: User wants to create, modify, or organize folders and projects

Tool sequence:

• WRIKE_GET_FOLDERS

• List existing folders [Required]

• WRIKE_CREATE_FOLDER

• Create a new folder/project [Optional]

• WRIKE_MODIFY_FOLDER

• Update folder properties [Optional]

• WRIKE_LIST_SUBFOLDERS_BY_FOLDER_ID

• List subfolders [Optional]

• WRIKE_DELETE_FOLDER

• Delete a folder permanently [Optional]

Key parameters:

• folderId : Parent folder ID for creation; target folder ID for modification

• title : Folder name

• description : Folder description

• customItemTypeId : Set to create as a project instead of a folder

• shareds : Array of user IDs or emails to share with

• project : Filter for projects (true) or folders (false) in GET_FOLDERS

Pitfalls:

• DELETE_FOLDER is permanent and removes ALL contents (tasks, subfolders, documents)

• Cannot modify rootFolderId or recycleBinId as parents

• Folder creation auto-shares with the creator

• customItemTypeId converts a folder into a project

• GET_FOLDERS with descendants=true returns folder tree (may be large)

3. Retrieve and Track Tasks

When to use: User wants to find tasks, check status, or monitor progress

Tool sequence:

• WRIKE_FETCH_ALL_TASKS

• List tasks with optional filters [Required]

• WRIKE_GET_TASK_BY_ID

• Get detailed info for a specific task [Optional]

Key parameters:

• status : Filter by task status ('Active', 'Completed', etc.)

• dueDate : Filter by due date range (start/end/equal)

• fields : Additional response fields to include

• page_size : Results per page (1-100)

• taskId : Specific task ID for detailed retrieval

• resolve_user_names : Auto-resolve user IDs to names (default true)

Pitfalls:

• FETCH_ALL_TASKS paginates at max 100 items per page

• dueDate filter supports 'equal', 'start', and 'end' fields

• Date format: 'yyyy-MM-dd' or 'yyyy-MM-ddTHH:mm:ss'

• GET_TASK_BY_ID returns read-only detailed information

• customFields are returned by default for single task queries

4. Launch Task Blueprints

When to use: User wants to create tasks from predefined templates

Tool sequence:

• WRIKE_LIST_TASK_BLUEPRINTS

• List available blueprints [Prerequisite]

• WRIKE_LIST_SPACE_TASK_BLUEPRINTS

• List blueprints in a specific space [Alternative]

• WRIKE_LAUNCH_TASK_BLUEPRINT_ASYNC

• Launch a blueprint [Required]

Key parameters:

• task_blueprint_id : ID of the blueprint to launch

• title : Title for the root task

• parent_id : Parent folder/project ID (OR super_task_id)

• super_task_id : Parent task ID (OR parent_id)

• reschedule_date : Target date for task rescheduling

• reschedule_mode : 'RescheduleStartDate' or 'RescheduleFinishDate'

• entry_limit : Max tasks to copy (1-250)

Pitfalls:

• Either parent_id or super_task_id is required, not both

• Blueprint launch is asynchronous; tasks may take time to appear

• reschedule_date requires reschedule_mode to be set

• entry_limit caps at 250 tasks/folders per blueprint launch

• copy_descriptions defaults to false; set true to include task descriptions

5. Manage Workspace and Members

When to use: User wants to manage spaces, members, or invitations

Tool sequence:

• WRIKE_GET_SPACE

• Get space details [Optional]

• WRIKE_GET_CONTACTS

• List workspace contacts/members [Optional]

• WRIKE_CREATE_INVITATION

• Invite a user to the workspace [Optional]

• WRIKE_DELETE_SPACE

• Delete a space permanently [Optional]

Key parameters:

• spaceId : Space identifier

• email : Email for invitation

• role : User role ('Admin', 'Regular User', 'External User')

• firstName /lastName : Invitee name

Pitfalls:

• DELETE_SPACE is irreversible and removes all space contents

• userTypeId and role/external are mutually exclusive in invitations

• Custom email subjects/messages require a paid Wrike plan

• GET_CONTACTS returns workspace-level contacts, not task-specific assignments

Common Patterns

Folder ID Resolution

1. Call WRIKE_GET_FOLDERS (optionally with project=true for projects only)
2. Navigate folder tree to find target
3. Extract folder id (e.g., 'IEAGKVLFK4IHGQOI')
4. Use as folderId in task/folder creation

Custom Field Setup

1. Call WRIKE_GET_ALL_CUSTOM_FIELDS to get definitions
2. Find field by name, extract id and type
3. Format value according to type (text, dropdown, number, date)
4. Include as {id: 'FIELD_ID', value: 'VALUE'} in customFields array

Task Assignment

1. Call WRIKE_GET_CONTACTS to find user IDs
2. Use user IDs in responsibles array when creating tasks
3. Or use addResponsibles/removeResponsibles when modifying tasks

Pagination

• FETCH_ALL_TASKS: Use page_size (max 100) and check for more results

• GET_FOLDERS: Use nextPageToken when descendants=false and pageSize is set

• LIST_TASK_BLUEPRINTS: Use next_page_token and page_size (default 100)

Known Pitfalls

ID Formats:

• Wrike IDs are opaque alphanumeric strings (e.g., 'IEAGTXR7I4IHGABC')

• Task IDs, folder IDs, space IDs, and user IDs all use this format

• Custom field IDs follow the same pattern

• Never guess IDs; always resolve from list/search operations

Permissions:

• Operations depend on user role and sharing settings

• Shared folders/tasks are visible only to shared users

• Admin operations require appropriate role

• Some features (custom statuses, billing types) are plan-dependent

Deletion Safety:

• DELETE_FOLDER removes ALL contents permanently

• DELETE_SPACE removes the entire space and contents

• Consider using MODIFY_FOLDER to move to recycle bin instead

• Restore from recycle bin is possible via MODIFY_FOLDER with restore=true

Date Handling:

• Dates use 'yyyy-MM-dd' format

• DateTime uses 'yyyy-MM-ddTHH:mm:ssZ' or with timezone offset

• Task dates include type ('Planned', 'Actual'), start, due, duration

• Duration is in minutes

Quick Reference

Task Tool Slug Key Params

Create task WRIKE_CREATE_TASK folderId, title, responsibles, status

Modify task WRIKE_MODIFY_TASK taskId, title, status, addResponsibles

Get task by ID WRIKE_GET_TASK_BY_ID taskId

Fetch all tasks WRIKE_FETCH_ALL_TASKS status, dueDate, page_size

Get folders WRIKE_GET_FOLDERS project, descendants

Create folder WRIKE_CREATE_FOLDER folderId, title

Modify folder WRIKE_MODIFY_FOLDER folderId, title, addShareds

Delete folder WRIKE_DELETE_FOLDER folderId

List subfolders WRIKE_LIST_SUBFOLDERS_BY_FOLDER_ID folderId

Get custom fields WRIKE_GET_ALL_CUSTOM_FIELDS (none)

List blueprints WRIKE_LIST_TASK_BLUEPRINTS limit, page_size

Launch blueprint WRIKE_LAUNCH_TASK_BLUEPRINT_ASYNC task_blueprint_id, title, parent_id

Get space WRIKE_GET_SPACE spaceId

Delete space WRIKE_DELETE_SPACE spaceId

Get contacts WRIKE_GET_CONTACTS (none)

Invite user WRIKE_CREATE_INVITATION email, role

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