Board Meeting Prep

Generate complete board meeting packages — agenda, financial summary, KPI dashboard, risk register, and action item tracker.

What This Does

Takes your company context and produces a ready-to-present board package that covers what directors actually care about: cash position, burn rate, revenue trajectory, key risks, and decisions needed.

How to Use

Tell the agent what you need:

"Prepare board materials for Q1 review"
"Generate a board deck covering last quarter's performance"
"Create an emergency board update on [situation]"

Board Package Structure

1. Executive Summary (1 page max)

Company health: GREEN / YELLOW / RED
Cash position and runway (months)
Revenue vs plan (actual / forecast / variance)
Top 3 wins since last meeting
Top 3 risks requiring board attention
Decisions needed from the board

2. Financial Dashboard

METRIC              | ACTUAL    | BUDGET    | VARIANCE  | YoY
Revenue             | $___      | $___      | ___%      | ___%
Gross Margin        | ___%      | ___%      | ___pp     | ___pp
Burn Rate           | $___/mo   | $___/mo   | ___%      | ___%
Cash Position       | $___      | $___      | $___      | —
Runway              | ___ mo    | ___ mo    | ___       | —
CAC                 | $___      | $___      | ___%      | ___%
LTV                 | $___      | $___      | ___%      | ___%
LTV:CAC             | ___x      | ___x      | ___       | ___
Net Revenue Ret.    | ___%      | ___%      | ___pp     | ___pp
Headcount           | ___       | ___       | ___       | ___

3. KPI Deep Dive

Revenue Breakdown

By product line / segment
New vs expansion vs renewal
Pipeline coverage ratio (target: 3x)
Win rate trend (last 4 quarters)

Customer Health

Total customers / net adds
Churn rate (logo + revenue)
NPS / CSAT scores
Top 5 accounts by ARR

Product & Engineering

Features shipped vs planned
Technical debt ratio
Uptime / SLA performance
Roadmap progress (% on track)

4. Risk Register

#	LIKELIHOOD	IMPACT	STATUS
1	L/M/H	L/M/H	Open/Mitigated
2	L/M/H	L/M/H	Open/Mitigated
3	L/M/H	L/M/H	Open/Mitigated

Risk Categories:

Market / competitive
Financial / cash flow
Operational / team
Regulatory / compliance
Technology / security
Customer concentration

5. Strategic Updates

Last Quarter Objectives — Scorecard

OBJECTIVE	TARGET	ACTUAL	STATUS
			✅/⚠️/❌

Next Quarter Objectives

OBJECTIVE	METRIC	TARGET	OWNER

6. Decisions Needed

For each decision item:

Context: What happened and why this matters
Options: 2-3 paths with pros/cons
Recommendation: Management's preferred path
Timeline: When decision is needed by
Financial impact: Cost / revenue implications

7. Appendix

Detailed financials (P&L, balance sheet, cash flow)
Customer list changes (new logos, churned, expanded)
Hiring plan vs actuals
Cap table summary (if fundraising)
Competitive landscape update

Agenda Template

BOARD MEETING AGENDA — [Company] — [Date]

1. Call to Order & Attendance           (5 min)
2. Approval of Previous Minutes         (5 min)
3. CEO Update & Executive Summary       (15 min)
4. Financial Review                     (20 min)
   - P&L walkthrough
   - Cash position & runway
   - Budget variance analysis
5. KPI Dashboard & Metrics              (15 min)
6. Product & Engineering Update         (10 min)
7. Go-to-Market Update                  (10 min)
8. Risk Register Review                 (10 min)
9. Strategic Discussion: [Topic]        (20 min)
10. Decisions & Votes                   (10 min)
11. Action Items & Next Meeting         (5 min)
12. Executive Session (if needed)       (15 min)

TOTAL: ~2 hours 20 minutes

Pre-Meeting Checklist

Financial close complete (T-10 days)
KPI data pulled and verified (T-7 days)
Draft materials to CEO for review (T-5 days)
Final materials to board (T-3 days minimum)
Calendar invite with Zoom/location confirmed
Previous meeting action items status updated
Board portal updated (if applicable)
Consent agenda items distributed

Post-Meeting

Minutes drafted within 48 hours
Action items assigned with deadlines
Follow-up materials sent to directors
Next meeting date confirmed

Tips

Lead with the bad news. Boards hate surprises more than problems.
One page of insight beats ten pages of data.
Every metric needs context: vs plan, vs last quarter, vs industry.
If you need a decision, frame it clearly with options and a recommendation.
Send materials 3+ days early. Directors who read ahead ask better questions.

Need industry-specific board templates? Check out the AfrexAI Context Packs — $47 each, covering Fintech, Healthcare, Legal, SaaS, and more. Each pack includes sector-specific KPIs, compliance requirements, and benchmarks your board expects to see.

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